Virginia Tiered Systems of Supports

Virginia Department of Education

Accessing Data Collection Portal

VTSS collects data using the Data Collection Portal. Schools and divisions enter and submit data through one site. The purpose it to consolidate data collected for VTSS evaluation. Using the data submitted, schools will receive individual data reports. School reports will also be provided to Division Coordinators to assist them in working with the schools within their respective school divisions.

Point of Contacts

Each school is required to submit Midyear and End-of-Year data. Every school establishes a point of contact (POC). During each data collection period, the POC receives a notification email which includes a secure URL used to access the Data Collection Portal and is responsible for collecting, entering, and submitting the data. The data collection instruments and their supplemental materials are given below. After each data collection period, POCs will be provided with their school’s report to share with their school team.

  1. POC procedures are located at Point of Contact Procedures.
  2. Click on the VTSS School and Division Information Page to send an email to your school’s POC that includes the secure URL.
  3. To transfer your school’s POC go to the VTSS School and Division Information Page. Please note that all POC change requests must be reviewed and may take up to 24 business hours before the transfer is approved. Once approved, the new POC will receive an email with instructions to access the Data Collection Portal.

Division Coordinators

The data collected at Midyear and End-of-Year to evaluate the process and effectiveness of implementing VTSS. At Midyear and End-of-Year division coordinators (DCs) will receive a notification email that includes a secure URL to access their DC dashboard. Using their dashboard, DCs are able to 1) monitor their schools’ progress on the data collection instruments and 2) complete any division level instruments. Below a copy of the data collection instruments and their supplemental materials are provided. DCs are responsible for supporting coaches and points of contact in collecting and submitting requested data by stated deadlines. After each data collection period, DCs will be provided school and division reports to assist them in working with the schools within their respective school divisions.

DCs may have their secure URL sent in an email by clicking on the VTSS School and Division Information Page.